How to write a cover letter for clerical position

I wish to apply for this exciting opportunity at Michael Page as this job aligns with my goal to utlize my unique skills in a respected multi-national company. Given my responsibility to not only manage a team of five in a busy, medium-sized office, but also be primarily responsible for coordinating all office functions, I am accustomed to performing important tasks in a high-pressure environment. I have continually strived to improve the functionality of my workplace by developing and implementing new administrative systems. I was repeatedly commended for my ability to pinpoint areas for improvement and to execute successful solutions to office efficiency problems, manage staff performance and appraisals, and establish a top-performing team.

How to write a cover letter for clerical position

You're the first person customers, applicants and business contacts see and hear. Therefore, in your cover letter for a receptionist job, emphasize your pleasant demeanor, professional disposition and your ability to multitask as you handle administrative or clerical duties while responding to callers.

A well-written cover letter should convey personality and enthusiasm, characteristics that appeal to internal customers -- the staff members -- and external customers alike.

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Introduce yourself as interested in learning more about the receptionist position, where you saw the job posting and that you'd appreciate favorable consideration of your qualifications.

Include a brief mention of your work experience. For example, you could write, "I am very interested in learning more about the receptionist position for Acme Corp. As you review my resume, you will see that I have plus years' experience as the receptionist for a large manufacturing company, in addition to five years of experience as a legal secretary.

Review the job posting carefully as you write your cover letter and include key words and phrases that demonstrate you understand the job requirements and the skills you have that coincide with the organization's staffing needs.

Write a second paragraph that contains more information about your work history. Incorporate your knowledge of the company's layout and reception system in describing your qualifications.

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For example, if you know the type of telecommunication system the company uses, list the systems with which you're familiar and indicate that you are a quick study in learning new phone systems and technology.

Likewise, explain the types of administrative duties you're capable of performing. Compose a third paragraph to describe your core competencies, such as organizational and time management skills, attention to detail and strong communication abilities. For example, you could write, "Throughout my work history, I've demonstrated my proficiency in organizing office materials, maintaining calendars and the comings-and-goings of staff to be able to give callers accurate information.

I'm detail-focused and capable of transcribing and delivering messages. Colleagues repeatedly comment that I have a very pleasant demeanor and am professional in all of my communications with co-workers and clients. Create a statement about your professional traits.

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Many employers hold their receptionists to higher standards where attendance and punctuality are concerned. They don't want the frustration of phones ringing and the receptionist hasn't arrived yet.

Explain that you are dependable, reliable and have an exceptional attendance record. Stress the importance of these characteristics, based on the critical role a receptionist plays.

Add a final paragraph that reiterates your interest in the job. Tell the reader that you will follow up within the next few days and invite her to contact you in the meantime.

Offer to provide additional information and say you're looking forward to a face-to-face interview. Tips If you speak any foreign languages, list them in your cover letter and on your resume.

That will aid you in your ability to interact with a diverse client base and workforce. Showcase specialty areas and talents. For example, if you have knowledge of medical or legal terminology, your qualifications are especially useful for doctors' offices and law firms that might prefer a receptionist who is familiar with their specific fields.This sample cover letter demonstrates the kind of things you need to address when you're applying for an advertised job, but you don't have any formal (paid) work experience.

You can use this cover letter whatever your level of education. An administrative clerk cover letter focuses on the job hunter's ability to compile and maintain the records of business transactions and office activities of an establishment, performing a variety of clerical duties and utilizing knowledge of systems or procedures.

Such a worker also needs to have orderly habits and be in good communication with others. A letter of intent is what you write when you’re cold-calling (leaving a resume without being solicited for one), or applying for a job in a more general situation, like a job .

July 10, Elizabeth Burns, Human Resources Director Widgets Inc. Outskirts Road Home Town, IL Dear Ms.

how to write a cover letter for clerical position

Burns, In response to the advertisement in Sunday’s Home Town Gazette, I would like to apply for the position of office clerk at Widgets Inc. Include a job-winning cover letter with your clerical assistant resume and quickly convince the hiring manager of your suitability for the job.

This clerical job description will assist you in identifying the relevant skills to highlight in your clerical assistant cover letter.

However, if you send your cover letter on letterhead (PDF or hard copy by mail), move your contact information to the upper-left corner of the page unless you use pre-printed letterhead, in which case your contact information should be centered at the top of the letter.

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